Before records arrive in an archive for preservation, they go through a process known as the records management life cycle. This cycle takes the record from the point of creation to it’s eventual destruction if it’s of no historical value. Records which have historical value should be transferred to an archive for permanent preservation.
The diagram below provides the stages of the life cycle in more detail.
Records Managers are the people who manage this process and make sure that all created records end up in the appropriate place at the right time. The Archive and Records Association run a campaign called ‘Don’t Risk It – Know Your Records’ which advocated for the importance of good records management, particularly in a business context. More information can be found here