Bridging the Digital Gap Traineeships Bring New Skills into Archives

Today’s documentary evidence is recorded as a series of 0s and 1s and stored on hard drives and servers. Therefore, archives need technical people and new approaches to capture and preserve these digital records today to ensure they are available in the future.  

Bridging the Digital Gap, the technical traineeship programme from The National Archives, aims to bring in new people with different skills and backgrounds to create a digitally equipped and more diverse workforce. Through these traineeships, talented technical people use their skills to increase archives’ ability to retain and safeguard vital digital materials and to find new ways for others to access the history they record. 

Supported by the National Lottery Heritage Fund, the programme involves three cohorts of eight trainees each. Trainees are employed by The National Archives and seconded to a host institution for their 15-month placement. Hosts include local archives and record offices, universities, and charities.  

The first two cohorts of trainees worked at archives in Yorkshire, Norfolk, and London in 2018-2020. The third cohort will be based in London and the South West in 2021-2022.  

While working at their host institution, trainees receive on-the-job training in standard archive practices and digital-specific areas. They are involved in digital preservation, digitisation, digital capture, cataloguing, and digital engagement. 

Depending on the materials in their host archive, trainees have digitised paper-based materials, photographic prints and negatives, films, videotapes, and audiotapes. They have uploaded digital ‘surrogates’ of analogue items to their host’s online catalogue, geo-tagged images on their host’s website, and expanded information about archival films on their host’s YouTube channel. 

Through their training in digital preservation, trainees have learned to ‘ingest’ digital files (text, images, audio, and video) and migrate digital collections into their host’s digital repository, usually Preservica or Archivematica. They have run regular checks to ensure the digital materials are retaining their integrity.   

Some have captured emails and websites for inclusion in the digital archive. Others have made preservation copies of assets on digital media that are becoming obsolete. 

Trainees have written blog posts, tweets, and Instagram stories. One devised an innovative social media campaign in which oral history recordings were linked with subtitled video clips. 

During their paid placement, trainees also take part in a series of training opportunities provided by The National Archives, such as workshops, online courses, and seminars with expert speakers. Each trainee has a personal budget to spend on conferences and courses of their choice. They can also take advantage of member-only benefits from organisations to which TNA belongs, such as the Digital Preservation Coalition and the Open Preservation Foundation.  

Through the programme’s partner, the Archives and Records Association (ARA), trainees receive individual membership and work toward Foundation Membership of ARA during their placement.  

The Bridging the Digital Gap programme enables trainees to develop key skills that prepare them for careers in the heritage sector. Trainees from the first cohort are now employed in digital roles at the British Library, Cambridge University Library, and British Film Institute. 

For more information and to apply for a traineeship, go to www.nationalarchives.gov.uk/digitaltrainees

By Chris Jones, BDG project manager,

Featured Archive – The University of Stirling Archives and Special Collections

The University of Stirling Archives and Special Collections (ASC) moved from our lovely loch side reading room to computers hastily set up in our homes among the houseplants back in March, much like everyone else. In the usual run of things we keep the institutional memory of the University itself and collect around the University’s key research interests. Over the years this has made us the permanent place of deposit for the NHS Forth Valley records and had us collect around Film & Media, African History, Aquaculture and Politics to name but a few. In recent years we’ve also had a particular focus on Sporting Heritage collections, creating the Commonwealth Games Scotland Archive and receiving support from the National Lottery Heritage Fund to kickstart a Scottish Boxing Archive too.

We work with staff, students and external researchers, teach classes, lead tours and even host the occasional cake sale!

Our Grand Bake Sale in November 2019 used a cook book produced in 1925 to raise money for the new Falkirk & District Royal Infirmary.

We love working closely with colleagues across the campus, facilitating research visits to the Scottish Political Archive and collaborating with the University Art Collection on exhibitions and events. Our own exhibition Hosts and Champions has displayed treasures from our Commonwealth Games Scotland Archive all over Scotland since it opened in 2015 – even making it all the way to the Gold Coast Games in 2018!

We usually run a well utilised volunteer programme with some long standing volunteers we’ve worked with for years and some shorter term volunteers who stay with us for a year or a semester to learn some new skills and we’re so proud of the volunteers we have who go on to do archives qualifications themselves! We’re missing our volunteers very much throughout lockdown, like I’m sure many services are so we’re happy to be redesigning some of our regular projects for remote users so that we can welcome back some volunteers and help a new round of folk develop their skills in the near future!

Sporting Treasures from our Tales from the Ring project.

During lockdown, we have continued to process enquiries as much as we can with the digital resources available to us – some of them the product of our wonderful volunteers! We have also tried to find new and remote ways of encouraging users to explore our archives! Every Thursday lunchtime 1-2pm we host a #CollectionsInColour hour where we explore our collections through a specific theme. Previously these hours were dedicated to #BrigInColour as we launched the digital archive of the University of Stirling’s student newspaper Brig. You can search these hashtags to find all of the amazing content already out there – supplemented by the Art Collection and the Scottish Political Archive and join us for future themes every Thursday on our Twitter and Facebook pages. We have playlists, we have colouring in sheets, we have jigsaws and we have a heck of a lot of cool archives to show you! Recent themes have included fashion, 70 years since Scotland first hosted the Commonwealth Games and travel.

Like many other archive services, we launched a Covid-19 collecting project during lockdown which is ongoing. As we hold the archives of NHS Forth Valley and will one day receive their records relating to this period, we hoped to build an archive of personal and local stories that complemented this. So we put a call out for videos of the weekly Clap for NHS/Clap for Carers/Clap for Key Workers; for images of local communities in Forth Valley and how lockdown and/or coronavirus had altered the landscape, impacted on services and shaped people’s daily lives; and we asked participants who were willing to keep a reasonably regular lockdown diary. It is never too late to take part in this project, you can send us any videos you may have previously taken of the Thursday night clapping, images you may have taken out and about during lockdown or start a diary now. We hoped when we launched the project that these activities would be a creative and cathartic outlet during a frustrating time and that they might improve mindfulness and foster good mental health and we encourage participants to only engage in the project if this is the case for them! There is no pressure to produce content or to continue once you have started if doing so becomes burdensome or stressful. A gallery of some selected lockdown images can be seen here – we’ve loved seeing Forth Valley through the eyes of our project participants.

Excitingly, the time has come for our Archive Service to reopen. As the University Library launches a click and collect service, we’ve opened the doors to our reading room once more – with some changes, of course! All the information on using the service now we have been reopened can be found here – we’re still hoping to deal with many enquiries remotely with custom digitisation and by completing research on your behalf but the option to visit us is now possible, just remember you have to book an appointment!

Our Commonwealth Games Scotland Archive got the red carpet treatment at Team Scotland’s annual awards ceremony in 2019. Our red carpet is waiting for you from 3rd August!

ArchI’ve Discovered – Manage Your Collections

I will never forget my very first experience of working in an archive and feeling the excitement at cataloguing a small collection into CALM and then seeing the finished description online. If I wasn’t already pretty set on my future career path, that settled it for me; I was hooked and ready for more. Working with archives is an immense privilege and whilst I will always get slightly giddy at seeing original, historic documents, providing access to these collections through arranging and describing them has been a primary driver throughout my career. I don’t just want to experience the awe of them for myself; I want the widest possible audience to know they exist and that they are there for use and research.

Although I no longer work with collections directly anymore, I am still just as passionate about providing access to collections through description and happily get to continue this work in my current role as Digital Development Officer at The National Archives. Working in the Archives Sector Development department, I help to facilitate access to and support for our web-based collections publishing tool, Manage Your Collections (MYC). Launched in 2017 and used by over 230 archives so far, MYC allows archives the ability to add their collection descriptions to Discovery, a union catalogue of The National Archives and other UK archives, which comprises over 33 million record descriptions (one-third of those from UK archives). Discovery gets on average 20,000 hits a day from researchers and so by adding collection descriptions to Discovery, exposure to collections is amplified to an international audience.

Training session with Clevedon Pier & Heritage Trust community archive on archive cataloguing and Manage Your Collections

The digital age we find ourselves in today, with information seemingly at our fingertips, is a real boon for archives. Collections information can be published in online catalogues, archive services can be found on YouTube and Instagram, and Archives Twitter is the reason why I haven’t yet deleted my account. The content is just too enticing – the Sainsbury’s Archive recent 1980 Yoghurt World Cup being just one example. However, although there’s a lot we see, I am also very aware of what we don’t see. There are many, many archives out there who don’t have any way to get their collection descriptions online due to resourcing – money, time and people are all constraints on the work that archives, particularly community archives, can undertake.

This, however, is where I see MYC being of particular benefit to community archives. Over the last couple of years as we have rolled MYC out, we have had opportunities to work with some community archives, to learn about the challenges they face and the obstacles they need to overcome to be able to publish collections online. We’ve been able to shape guidance, like our Cataloguing archive collections webpage, where we introduce what archival cataloguing looks like to those dedicated volunteers who find themselves at the helm of caring for community collections without formal training in archival management. We have also developed training in how to describe collections and how to apply that knowledge in order to use MYC. Happily, we have also been able to celebrate with community archives as they have published collections to Discovery, including a recent addition of the Spratton Local History Collection.

It can feel overwhelming thinking about how we can take boxes on shelves and turn them into neat descriptions, particularly as ISAD(G), the international cataloguing standard for archives, can seem like learning a new language to the uninitiated. To help demystify the process a little and to give real world examples from community-based organisations who use MYC, we have published case studies showing how each archive has developed processes for describing and publishing their collections online for the very first time.

Collections that reside with community and heritage groups have just as much use and research potential as those that reside in larger, better-resourced archives. Discovery has the potential to surface marginalised voices and histories and to allow us to build a more representative national narrative than any single catalogue could do on its own. If we want to reach more and diverse audiences, we need people to know archives exist. One of the fundamental drivers of this connectivity is access to resources that will enable the provision of online access to collections. MYC and Discovery can play a key role in this by providing a platform that is free to use and that allows archives to take full control of their content. What’s more, MYC provides the training and support needed for community archives to feel like they can confidently tackle the task.  

For more information about MYC, please feel free to hop on over to our webpages or email us at manageyourcollections@nationalarchives.gov.uk.

Caroline Catchpole, Digital Development Officer

ArchI’ve Campaigned

The Archives and Records Association, Scotland’s social media campaigns: #ArchiveZ and Instagram

I think it is safe to say that this year is a little different than most, no matter what part of the archives and record keeping sector we work in. With everything going on in the world just now, so many of our colleagues working from home, and being away from our collections, social media has been a great way to stay connected to one another, and to feel connected to our beloved archives, even from a distance.

We’re now 12 weeks into the 2020 #ArchiveZ ARAS campaign, which we are running on all three of our social media accounts – Twitter, Facebook, and our latest addition, Instagram. With a new letter of the alphabet as the ‘theme’ each week, the campaign is more relaxed than some of our other campaigns, where archivists and repositories can contribute as much or as little as they like and can include almost anything you can think of from your collections, so long as they match the weekly theme – no matter how tenuous!

Instagram: the latest addition to the ARAS social media family

We set up the ARAS Instagram account in 2019, with two aims: the first was to expand our social media engagement with ARA Scotland members and the wider public; the second was to create a space to amplify the voices and contents of our Scottish collections, giving the opportunity for institutions which already have a social media presence, as well as those who are just beginning to explore the possibilities that Instagram provides. Instagram is quickly becoming a key platform for reaching a younger demographic worldwide, and as it is image-focused, creates an ideal space for allowing the public to gain an insight into life within the archive, highlighting the repositories, archivists, special projects, and the collections themselves in a new way.

The first content on the Instagram account was during last year’s #Archive30, showing items from the collections from the ARAS committee members that fit the daily themes, as a way to test the waters for the new platform. In June, we hosted our first Scottish Archive Highlight, sharing the collections of the University of Dundee archives. Since then, in addition to posts relating to ARAS events, social media campaigns, and providing information to our followers, we have been hosting monthly highlights of different Scottish archives from university, business, and local authority archives. As every archive is entirely unique, each month’s archive highlight has been a completely different experience, despite the same basic themes being explored each month. In a post each day, featured archives introduce the repository, most popular collections, staff highlight, volunteer or community highlight, and a wildcard or event announcement to the account followers.

Instagram: Tips & Tricks

Based on experiences running the ARAS Instagram over the past year, as well as my own personal experience using Instagram, Below are some tips and tricks specific to creating content for Instagram, although they apply to other platforms as well.

1. Keep it simple

There is no right way to run any social media account, but the best way to keep your activity sustainable is to keep it simple, and make it something that YOU know about, and are interested in talking about—it makes it so much easier to write the content if you care about the topic, and it helps you answer any questions from your followers!

2. Use lots of visuals to share your archive stories

Visuals are always important on social media—a picture really is worth a thousand words, which is particularly important when you have a character limit! Instagram’s character limit is substantially larger than Twitter’s, but your audience may not always be inclined to read an essay of a caption. If you can grab their attention with a captivating visual, however, they may be more interested in learning more about what they are seeing. In addition to still images, video clips provide a great way to portray the scale of an item, or to engage with it in a more dynamic way. This is particularly useful just now, with so many of us working from home and without public access to our physical collections, as it allows for more meaningful digital engagement with our archives.

3. Vary your content, but stay consistent

I realise that this may seem like a contradiction—particularly when first starting an Instagram account, I think it is important to experiment with the types of content you share with your followers, but it is equally important to share your content consistently. What is your target audience? What messages do you want to share with that audience? Questions like these should be used to help you decide the best time of day to post, and what types of content you want to share. Once those questions have been answered, plan out a schedule of when you are posting—even if only once per month, make it so each post goes out at the same time. Making a schedule is particularly helpful if more than one person is contributing to the account, making sure that there are not inadvertent long periods without content to share with your followers.

4. Jump in with existing campaigns or start your own!

Keep an eye out for local and sector-wide social media campaigns that you can adapt to items from your collections. While each platform has its own community, campaigns and hashtags travel well across platforms. Twitter is an absolutely fantastic place to keep up to date with upcoming social media campaigns and themed days—each month @ArchiveHashtag posts a really useful run through of the month’s themed days, giving plenty of time to schedule content, and any campaigns run by ARA or ARAS will be shared through our member lists, and our social media accounts.

5. Use content across platforms

If you are already using other social media platforms, there is no reason why not to use the same content on Instagram too, potentially with a few minor tweaks. If you are used to posting on Twitter, then Instagram may appear slower paced, but that can work to your advantage. As mentioned above, Instagram’s caption length limits are much higher than Twitter’s, meaning that if you are putting out a thread of content on Twitter with associated visuals, the thread can be condensed into a single Instagram post, with up to 10 pieces of media (including videos up to 0:59 seconds long). Posts can be published directly to both an Instagram and Facebook page through the Instagram app, and both are compatible with scheduling programs such as Hootsuite.

Since beginning on the new platform a year ago, the ARAS Instagram account has become a central part of our engagement channels; we have successfully attracted over 560 followers and have highlighted twelve archives across Scotland. During feature weeks the account receives an average of 2000 impressions on Instagram, with an additional audience through Facebook, where posts are also shared. Our feature week posts have encouraged the public to engage with collections and their repositories, often asking questions either about the collections and content shared, or else for more specific information for their own research. We have really enjoyed watching Instagram become more popular amongst archives across Scotland, and are looking forward to seeing what the next year brings!

Ravana Eagleheart – Communications Officer ARA Scotland

Email :arascotland@archives.org.uk 

Facebook @scotlandara

Twitter @ARAScot

Instagram @ara_scotland

Accidental Travel

In the UK, before Covid-19 many of us travelled with relatively little thought – whether by private or individual means, or public transport. But during lockdown our habits largely changed – certainly in terms of travelling any distance. As lockdown eases we’re being urged to avoid public transport where possible – and transport workers have paid a high price for their jobs. Bus staff have one of the highest mortality rates, for example, by occupational group. It’s a valuable reminder that whilst travel can be liberating for passengers, it relies on the labour of staff to make possible – and with it come risks.

The ‘Railway Work, Life & Death’  project is looking further back in time, at accidents and ill-health amongst British and Irish railway employees, between approximately 1889 and 1939. We’re a collaboration between the National Railway Museum, the Modern Records Centre at the University of Warwick and the University of Portsmouth, working with The National Archives of the UK. We have small, but dedicated, volunteer teams transcribing and researching the accidents contained within documents held at each of the archives – and we’d particularly like to thank them, as without them, nothing would happen. Collaboration and co-production are at the core of our approach, with our volunteers and with people who are making use of project resources.

We are making the transcriptions freely available via our website, to try to improve awareness and use of this invaluable resource. So – we’re working with physical archives, to create a type of digital archive! To date we’ve made available around 6,500 cases covering 1901-1923, but we’re working on an estimated 70,000 further cases across our period. Details come from accident investigations produced by state-appointed inspectors, railway companies and trades unions. They tell us all sorts about staff working practices, workplace hazards and the individual impacts of accidents in one of the UK’s most hazardous industries.

A graphic representation of the data in our first dataset, covering 1911-15. We have since expanded our coverage.

How does all this relate to travel? Well, in all sorts of ways! As noted, passenger travel would not have been possible without the staff running the railway system. Then, as now, they’re easy to overlook – one of our hopes is to make the working lives and experiences of railway employees more visible. Whilst generally you won’t find passenger travel accidents in our archive, of course staff crewed the trains that were involved, so they do fall within our remit – as in the Reading 1914 accident discussed here . We also encourage guest blog posts, and sometimes they touch upon passenger experiences, as in this example .

A posed warning from the Caledonian Railway in 1921 about the dangers of leaving the footplate when the engine was moving.

Staff travel sometimes appears in the records. Sometimes it was more conventional than others. We know that on 11 May 1911, at around 9.20 in the evening, eighteen-year old Caledonian Railway Company signal lighter (someone employed to keep the lamps on signal alight) G Gray was travelling in carriage near Gourock, in Renfrewshire. He leant out to check whether a signal was lit, but the carriage door flew open and he fell from the train. Fortunately for him, he survived, suffering only scalp wounds. Our database is a litany of staff injured or killed on the move: oiling locomotives whilst running, riding on the outside of wagons, thrown from wagons they were travelling in – even one case in which an employee had his leg, ankle and foot injured when three hogsheads of beer fell on him as he was working in a wagon being moved!

A 1924 London, Midland and Scottish Railway image cautioning about dangerous use of trollies.

It isn’t just the obvious railway travel which features in our data. The railways at this time had substantial interests in all forms of travel, including road transport. We have accidents involving carts and lorries, both staff and non-staff – plenty of people had reason to be working on and near the railways, like coal merchants, carters and farmers. Porters had to move trollies around stations, often across railway lines, and track maintenance staff used trollies to travel to their point of work, sometimes falling from them. This happened on 15 April 1914, when Thomas Hall and William Turner fell from the trollies they were riding on between Chilham and Wye in Kent, injuring their legs. Hydraulic hoists in stations injured or killed staff who were riding in them against the rules – as in the case of Jane Horner, at Stockton station, County Durham, in 1913 (and discussed further here ). And of course, walking was a key means of travel for workers and is found in our project as a part of the accidents staff experienced.

Staff had to travel to or from work, as well. Sometimes this might involve them getting from the immediate point of ‘clocking on/off’ to where they needed to be – as in the case of Midland Railway temporary goods porter TH Narey, at Shipley in Derbyshire. On 23 February 1911 he was walking on the railway when travelling from the goods warehouse where he worked; he was hit by a train, losing an arm and some teeth. The investigation records that he didn’t exercise ‘necessary care’ but also hadn’t been properly supervised; it seems it was common for men to walk along the line here, tacitly being accepted by the foremen.

Not all danger warnings used images – some were stark, like this 1930 LMS poster.

These, and sadly plenty more cases like them, all came about – directly or indirectly – as a result of travel. What do they all tell us? By finding out more about the individuals who had accidents on the railways, we can see the true costs of the industry – and travel, of passengers and goods. We can see how work was carried out, often including why staff acted in seemingly counterintuitive ways that exposed them to danger.

What are the next steps for the project? We’re always keen to see where staff accidents appear in the holdings of archives beyond those we’re presently working with – we’ve recently been put on to what looks to be an interesting clutch of compensation records at Doncaster Archives, for example. Finding records like these takes some sneaky searching – and the expertise of the archivists, who might have encountered the sorts of things we’re looking for but which are either yet to be catalogued in detail or where accidents feature incidentally to the main purpose of the record.

A simple geographic breakdown of the 1911-15 data – we’d like to take it right down to individual locations, with an interactive map.

In terms of our immediate work, there are an awful lot more records to transcribe! We’re working on that, as well as researching as many cases as possible beyond the records we’re handling. In the longer term, we’d like to produce an interactive map of the cases, to provide a much more easily visualised and accessible entry point. We’re keen to move beyond the records of the formal railway industry – we want to link our material to other records, to make it possible to build a life-story of the individuals involved: newspaper reports, births, marriage and death records, autobiography, and family history. We’d like to build a tool to allow anyone to submit the records they are aware of, including details or stories from within their family. All of this will mean we can piece together a much greater picture of the impacts of staff accidents, and will really improve awareness, understanding and use of the records. Watch this space!

And if you fancy getting involved – in transcription, once we’re able to get back into the archives and photograph records, a guest blog post, to alert us to archives we should know about or something else, please just drop us a line. We’d be delighted to hear from you!

Karen Baker, National Railway Museum

Mike Esbester, University of Portsmouth

Helen Ford, Modern Records Centre

More information on the project is available from the dedicated website (www.railwayaccidents.port.ac.uk) and via our Twitter feed (@RWLDproject). You can contact us on railwayworkeraccidents@gmail.com

#ExploreYourArchive Day: a focus for our campaign

Have you heard about #ExploreYourArchive Day? Read on to find out all about it…

What is #ExploreYourArchive Day?

We introduced #ExploreYourArchive Day in March 2020 to provide a focus day for showcasing archive collections that are related to our monthly campaign themes.

When does #ExploreYourArchive Day take place?

#ExploreYourArchive Day takes place on the 10th of each month. (Keep an eye on Twitter for our reminders!)

Why did #ExploreYourArchive Day start?

We started #ExploreYourArchive Day because we understand that some people can’t commit to contributing to our campaign themes continuously throughout each month. Having one focus day also gives more visibility to the overall Explore Your Archive campaign – especially if we have lots of people taking part!

Who is #ExploreYourArchive Day for?

#ExploreYourArchive Day is for archivists, records managers, conservators, researchers, users and all other archive fans. Absolutely anyone who wants to take part is welcome to join in!

How can I join in with #ExploreYourArchive Day?

You can get involved with #ExploreYourArchive Day by tweeting around the monthly Explore Your Archive theme and using our hashtag (#ExploreYourArchive) or by tagging us (@explorearchives).

Don’t forget to check out the social media page on our website to keep up-to-date with everything that we’re doing!

Affection, architecture and football in and beyond the archives: Archibald Leitch’s stadium plans in Art of Ayresome

Teesside Archives’ collections feature a range of items relating to the area’s sporting heritage spanning club records, oral histories, plans, photographs and programmes.  

Amongst the highlights on the sporting collections are a number of Ayresome Park football stadium plans by world-acclaimed stadium designer Archibald Leitch, recently digitised and currently on show as part of the Art of Ayresome online exhibition. Bringing together work from acclaimed architects, cartoonists, illustrators, painters, photographers and sculptors, Art of Ayresome features numerous historic items and explore the story of Ayresome Park in a creative, engaging and unique way.

‘Engineering Archie’

Archibald Leitch, born in Glasgow in 1865, was the most famous architect and engineer of football stadiums in the early twentieth century and has been described as ‘the world’s first ever specialist designer of football grounds’.[1] ‘Engineering Archie’ was responsible for designing a number of Britain’s iconic football grounds including Arsenal’s former Highbury home, Glasgow Rangers’ Ibrox Stadium and Manchester United’s Old Trafford. In 1903, Leitch’s Glasgow practice was commissioned to design Boro’s new ‘Ayresome Park’ home as the club made plans to leave the Linthorpe Road Ground. Leitch’s designs for Ayresome Park that have survived and can be found in Teesside Archives form part of a wider collection of plans that chronicle the initial construction of the stadium in 1903 and subsequent enhancements and redevelopments over the decades.

Archie’s Ayresome on show

The Art of Ayresome online exhibition, hosted on the Middlesbrough FC website, features Archibald’s Leitch’s original 1903 plans for Ayresome Park and are the oldest works in the exhibition. The plans provide the visitor with an architectural introduction to Ayresome Park and a detailed, unique perspective on Middlesbrough Football Club’s move to their new home at the beginning of the twentieth century. The plans allow the visitor to explore in minute detail – down to the very foundations – the place that became a central part of life for the club, town and hundreds of thousands of Teessiders.

The plan of the new Grand Stand, received by Middlesbrough Corporation’s Borough Engineer on 21st March 1903, details some of the key features of a typical Archibald Leitch Grand Stand that are evident in Ayresome’s standout feature. In his Engineering Archie, author Simon Inglis describes the new main stand as ‘straight from the pattern book of the firm with which Leitch often worked, the Clyde Structural Iron Company of Glasgow.’ Complete with its barrelled roof, arguably the most notable feature of the new stand was the iconic Leitch semi-circular roof gable, which many fans will remember was adorned for many years with an advertisement for McEwan’s 80/-.[2]

In their detail of the new facilities that formed part of the new ground, the Leitch plans give an indication of the investment and ambitions for the club that underpinned the construction of a new stadium. As Shaun Wilson notes in the ‘Ayresome Memories’ project, Leitch provided a ‘new ground in keeping with Boro’s growing stature.’[3] Costing a total of £11,857, the stadium was a vast improvement on the facilities at the club’s former Linthorpe Road home. The Athletic News reporter ‘Vulcan’described the new, modern facilities in detail ahead of the ground’s inaugural 1903/04 campaign:

The directors, with great faith and equal enterprise have fitted up their new ground at Ayresome Park in accordance with the most modern requirements. Altogether, well over £6,000 has been spent over the equipment of the enclosure, and £3,000 of this has been devoted to the erection of a new grand stand to seat 3,000 persons, from the designs of Mr. Archibald Leitch, of Glasgow. Underneath this there is a well-appointed gymnasium, a billiard room, offices for the secretary (Mr. J. Robson), a boardroom for the directors, baths and retiring rooms for the home and visiting teams, a referee’s room, and other useful accommodation…With the exception of the sixpenny end where it is terraced with earth ashes, there are stands practically all round the field, and the total accommodation provided is for 32,000, so that the North Yorkshiremen are ready for big business.[4]

The Leitch plan of the Grand Stand – initially disapproved by the local authority and subsequently tweaked – detail the features of this ‘big business’ outlook and the state-of-the-art accommodation of the pavilion in miniscule detail, including the specifications of the terraces to the location of urinals in the changing rooms.

A rare insight into the Linthorpe Road Ground

As well as affording an insight into the design of Boro’s attractive new stand, Leitch’s work in Art of Ayresome also provides a rare insight into the club’s old Linthorpe Road Ground, for which there are no known photos showing the inside of the stadium. The June 1903 plan of the old Linthorpe Road Grand Stand – which would become Ayresome’s early South Stand – provides detail absent from photographs of the stand in situ at Boro’s ‘new’ stadium. When compared with Leitch’s textbook Grand Stand creation, the old Linthorpe Road structure appears primitive and lacks the elegance and grace of the Glaswegian’s creation. Nevertheless, the old stand went on to serve the needs of Boro fans for over three decades until a new Dorman Long constructed stand replaced it in 1937.

New audiences and visitor responses

By featuring Leitch’s plans in Art of Ayresome thousands of fans have been able to enjoy the designs for the first time and learn more about the architect and Boro’s history.

Entries in the Visitor Book and Feedback Questionnaire responses reflects positively on the exhibition’s historical components. One supporter commented that “some of the earlier stuff (i.e. before my time) was fascinating. Lovely half hour spent viewing these drawings”. Another visitor commented that it was “good to see original plans”. When asked if Art of Ayresome had helped respondents learn something new about the history of Ayresome Park or Middlesbrough FC, one answer pointed to the “original plans”, another revealed they had acquired new knowledge of the “Scottish designer of the stadium”, whilst another supporter described how “the artist sketches for the original ground were interesting.”

It is evident from the responses to Leitch’s plans and the initial early feedback on the Art of Ayresome that taking the Leitch material beyond the archives has been beneficial for the exhibition and visitors alike. As a rare architectural example of Boro’s early history, the plans have featured in press coverage of Art of Ayresome. As well as helping develop new knowledge, the exhibition has also evoked positive emotional responses to the Boro’s sporting heritage. During the challenging times posed by COVID-19, Leitch’s plans have played an important role in an ‘uplifting exhibition at a difficult time for many’ and it is hoped will continue to have a positive impact for visitors and engagement with Teesside Archives’ collections and the area’s football heritage.


[1] S. Inglis, ‘Archibald Leitch’, Oxford Dictionary of National Biography https://doi.org/10.1093/ref:odnb/95008(accessed 10 June 2020)

[2] S. Inglis (2005), Engineering Archie: Archibald Leitch – Football Ground Designer (Swindon, English Heritage), p.68

[3] S. Wilson,  ‘The Linthorpe Road Ground and Leitch’s Plans’ https://www.mfc.co.uk/the-linthorpe-ground-and-leitchs-plans (accessed 10 June 2020)

[4] Athletic News, 24 August 1903

The Common Room of The Great North – Knowledge and Collection; adapting our programme during a pandemic.

In the heart of Newcastle Upon Tyne’s city centre, you will find one of the largest, most comprehensive, public collections on mining engineering in the world. Established in 1852, The North of England Institute of Mining and Mechanical Engineers’ core purpose was to improve safety and to alleviate the horrific impact of disasters on mining communities across the Great Northern Coalfield. Their second objective was to “establish a literary institution, more particularly applicable to the theory, art and practice of mining”.

The early presidents and members of the Institute are synonymous with North East engineering. Through their meetings, their skills and expertise were documented in transactions and then applied across the country and beyond, with their knowledge being exported across the globe.

Influential members included Nicholas Wood, the engineer responsible for the technical drawings of George Stephenson’s Safety Lamp, and Robert Stephenson, the eminent civil engineer who built on his father’s work on the railways.  These influential members, amongst others, created an engineering hub of professionals within the heart of Newcastle.


Through the commitment to preserve this practical knowledge, our archive and collection has now amassed a treasure trove of over 35,000 printed books and unique archives including photographs, manuscripts, maps, objects, underground plans and more. Other archive material include many early scientific and technical reports relating to the development of the coal industry and associated mechanical engineering, especially the early work on safety in mines. Professor Margaret Jacob, one of the world’s pre-eminent scholars of the Industrial Revolution, researched her book, “The First Knowledge Economy”, in our archive, which she describes as “one of the two most important collections in the world for the study of the birth of the Industrial Revolution”.

North of England Institute of Mining and Mechanical Engineers Members Montage

 The significance of the archive and collection has been recognised by The National Lottery Heritage Fund, who have generously awarded The Common Room with a grant of £4.1 million, as part of a £7.1 million project to restore our Grade II* listed building in Newcastle, preserve and fully digitise our historic archive and to revitalise our approach to heritage engagement.

Neville Hall Building News 1872

Like many heritage organisations, our delivery and accessibility has been greatly impacted upon, due to the recent global COVID-19 pandemic. Our challenge to raise awareness and engagement of our collection through community and education outreach workshops has stopped, with a resilience strategy being adopted to ensure that our stories and archive can still be explored remotely. Last month, The Common Room launched its Explore Online programme, which encompasses a range of heritage activities that everyone can use to explore our story. Moving to digital engagement has posed many challenges around accessibility, inclusivity and impact. How can we make sure that existing and new audiences can access our website? How can we ensure that our user journey is enjoyable and informative? How can we measure our impact through remote learning? One way in which we are currently combatting this is to consult with a range of specialists within the archive, heritage, IT and digital sectors to ensure that our activity is high quality and is informed by the needs and trends of the current market.

The Wood Hall at the Common Room


Despite its challenges, our Explore Online programme has offered people the opportunity to engage with: our Graft & Glory online exhibition of North East industrial heritage; our Pioneering Minds Podcast Series, which explores the eminent engineer and member of the Institute, Charles Parsons; our weekly Common Good Challenge videos based on archival material and heritage; and our education programme, ‘What’s Beneath Our Feet?’, inspired by our vast geology collection.

Although our collection is still in the process of being digitised, we are now, more than ever, resilient in how we can preserve, present and offer our archival material, not just during this pandemic but for life post-COVID.

  •  By Emily Tench, Programme and Engagement Manager, The Common Room (Emily.tench@thecommonroom.org.uk)

    To find out more about our archive and collections, please visit


To explore our online activities, please visit:


To contact our Library and Archives Manager, please email Jennifer.hillyard@thecommonroom.org.uk


  • About The Common Room

The Common Room of the Great North was established in 2017 to manage the redevelopment and refurbishment of The North of England Institute of Mining and Mechanical Engineers. The Common Room of the Great North was awarded £4.1m from The National Lottery Heritage Fund, plus a further £3m in match funding, to conserve the Grade II* listed building, refurbish its ground floor reading rooms, securely house its archive and collections and enhance its conferencing facilities.

Keeping up with the Archivists at the Richard Burton Archives, Swansea University

Due to the current COVID19 pandemic, the Richard Burton Archives temporarily closed its doors to the public on 19th March, and since then all staff have been working from home. The last month has been a bit of a blur of frantic messages to IT, getting to grips with remote working, and an increase in snacking. On campus there’s 7 flights of stairs to climb to the tea-room, at home there’s 7 steps to the biscuit tin.

But what can an archivist do without access to archives? Turns out- quite a lot! Here’s an insight into our new working day:

Daily Zoom Team Meeting
Generally the only real structure we have in the day. During the first week it seemed like half of us had audio but no video, and the other half had video but no audio. We all seem to have cracked it now. There’re always those awkward silences when no-one says a word, followed by a moment where everyone suddenly talks at once, but it’s become a really important part of the day. We share any updates, talk about anything new we’re working on, and ask each other how we are. I think we’d all feel a lot more isolated without it.

Answering Enquiries Remotely

Although we haven’t been as busy as usual via email or telephone, we’re glad people are contacting us with their enquiries. We don’t have access to the physical records, but we can access our online catalogues so are hopefully still proving helpful. We have assisted researchers by looking into where other online resources might be found, and in doing so, have been developing our own knowledge of sources too.

Work on Catalogue Data

In 2017 we imported a mass batch of data from an old cataloguing system (MODES) into the one we currently use (CALM). It requires a lot of editing so has just sat in draft form since then. It’s not a job any of us could dedicate substantial time to during our normal working day, but it would open up clearer descriptions to hundreds of records.

Repetitive and slightly tedious, it’s actually the perfect job for working from home, especially when you’re regularly interrupted by a 1 year old trying to climb on a table or chew on a laptop wire!

Centenary Work

Cataloguing the University records has had to go on hold, but enquiries about the collection are increasing during the centenary year. Project Archivist Emily Hewitt is busier than ever. Although a planned physical exhibition ‘Swansea University: Making Waves since 1920’ at Swansea’s Waterfront museum has been postponed for now, work to prepare for it continues. Emily has been interviewed by Dr Sam Blaxland for a series of podcasts on the University’s history and has also been coming up with a month of centenary related tweets for #Archives30, and has had to think creatively to make great use of previously scanned material. Have a look through our Twitter timeline @SwanUniArchives to find out more.

Students dancing in the Refectory, College House, c.1960s. Photo: John Maltby  Ltd, courtesy of Richard Burton Archives

Summarising Oral History

Our two Archive Assistants, Sarah Thompson and Stephanie Basford-Morris, have been creating interview summaries for the Voices of Swansea University, 1920-2020 oral history project. This forms part of the archival support we have been providing to Dr Sam Blaxland for the project, which recorded the memories and experiences of individuals who have studied and/or worked at Swansea University in the past.

Building Checks

Our Head of Service, Sian Williams, has been conducting regular site checks to ensure the building and collections remain safe.

Reflection

Working from home has also given us the chance to spend some time catching up on emails, to look at applications for potential projects and funding, and to think about opportunities for the future. We have seen some brilliant examples from our colleagues in the archives’ world of ways to support digital learning and teaching at this time, and recognise that we’d love to be doing more.

But what it’s also brought home to us is that there is nothing quite like welcoming groups down to the Archives in person and hearing the occasional ‘wow’ when we show them the strong room shelving. We’re missing seeing students suddenly spark into conversation over an original document, and welcoming researchers from interesting places across the world.

We wish you all the best, and hope you’re staying safe and well. Looking forward to seeing you all back in the Archives soon!

p.s. if anyone wants to see what we’re missing, you can check out a 360 tour of one of our strong rooms here

StacyO’Sullivan,
Richard Burton Archives, Swansea University

Wellbeing and Archives: Sustained Engagement with the Past is Good for You.

In May, History Begins at Home was launched.  This national public-facing campaign delivered via social media – Facebook @historybeginsathome and Twitter @beginshistory –uses archives to improve wellbeing by encouraging new audiences to explore the past they are directly connected to.

The idea behind the campaign is to encourage people to connect or re-connect with members of their family, friends and neighbours, through conversations about the past, discovering previously unknown facts or stories, sharing memories, experiences and expertise, and capturing these conversations and findings for future posterity.  We also want people to continue the conversations by sharing stories online.

Central to the campaign is the aim to actively support mental health and wellbeing. The campaign embodies the principles of the 5 Ways to Wellbeing (Connect, Be Active, Keep Learning, Give, and Take Notice).  Even before the COVID-19 pandemic, mental wellbeing was a major issue; now it is more important than ever. 

Archive services can help to address many of these challenges – we all appreciate the benefits that can come from connecting with the past.  History Begins at Home provides a great way of engaging in a positive way not only with current archive users, but also with future audiences.  If you spark an interest and they want to find out more, they will need to explore their archive.

Based on a series of themes – coming soon fashion, which will no doubt include some clothes we have been trying to forgotten – each fortnight we will encourage followers to start a conversation about it, engage in an activity relating to it, record something about it and, if they like, share what they’ve found out on our Facebook or Twitter feeds.  We will also have a website –  www.historybeginsathome.org – where we will keep prompts for questions from each campaign and top tips for capturing the conversation.  Although we are promoting a new theme every fortnight, we want to keep all the conversations flowing.

History Begins at Home is a campaign promoted by the Chief Archivists in Local Government Group and the Archives for Wellbeing Network.   Primarily it is there to deliver a public benefit – everyone needs to look after their mental wellbeing – but it also about proving that archives can make a positive contribution to an this incredibly important agenda.  Archives provide an opportunity for sustained engagement with a past with which people have a personal connection.  This wellbeing benefits of this can last a lifetime.  Engaging people through History Begins at Home can only help.

Gary Tuson

gary.tuson@norfolk.gov.uk

Tel: 01603 222003